The American Civil Liberties Union of Alaska is looking for a detail-focused, team player to support our work protecting Alaskans’ constitutional rights and civil liberties. As our full-time Operations Manager, you will make sure that we operate smoothly day-to-day by working with outside vendors and volunteers, developing and organizing office procedures, and providing administrative support to the ACLU of Alaska’s senior staff. The Operations Manager reports to the Executive Director.
Who we are
The ACLU of Alaska is the Alaska affiliate of the national ACLU, the nation’s oldest and largest protector of the Bill of Rights. We are Alaska’s premier civil rights and civil liberties advocate, and are a nonprofit, nonpartisan organization that integrates litigation, public policy advocacy, public education, communications with the media and our members, and coalition building and grassroots organizing to defend and expand Alaskans’ constitutional rights and individual freedoms. As part of the ACLU’s 100th anniversary in 2020, and in the wake of the Trump administration’s daily assaults on civil liberties, the ACLU of Alaska is embarking on its most ambitious advocacy yet, which includes eliminating discrimination against LGBTQ individuals, dramatically reforming the criminal justice system, paring back the national security state and strengthening the right to privacy, ensuring that all Americans can freely and easily vote, and defeating perennial attempts to restrict women’s right to safe and legal abortions.
By owning everything administrative and operational, you will ensure that our office runs smoothly and efficiently. Specific responsibilities include:
- Paying bills, reconciling credit cards, and other financial management tasks.
- Ordering and stocking office supplies, assisting with upkeep of our office and equipment, and owning the logistics for all team meetings and events.
- Answering phones and greeting clients and visitors to the office.
- Seamlessly onboarding new employees by managing paperwork and anticipating questions.
- Managing our pool of volunteers and deploying their talents at the ACLU, including by having them initially review and process letters and phone calls requesting help from the ACLU.
- Managing file storage and archiving procedures and ensuring compliance with records retention and confidentiality guidelines.
- Helping our Director of Philanthropy to process donations to the ACLU and to timely thank our donors.
- In partnership with our Legal Director, keeping our legal cases’ electronic and paper files organized and managing the calendar of legal due dates.
- Taking on ad hoc special projects, often in partnership with the Executive Director.
The ideal candidate:
- thrives in a fast-paced office environment and can manage a high volume of work efficiently without sacrificing quality
- is known for being highly organized, with strong attention to detail
- has a sense of urgency; even if a task is routine, it often must be done promptly
- has excellent problem-solving skills and a strong sense of ownership over tasks, including follow-through, and is willing to do what it takes to get the job done
- is relentlessly positive and flexible
- is fluent in Microsoft Office; experience with database management, especially Salesforce, is a bonus
- You’ll also need to fit well with our culture, bringing a strong commitment to excellence, an ability to work quickly but carefully, and a cutting-edge sense of humor!
This is a full-time, at-will position in Anchorage. Salary is commensurate with experience and includes generous benefits.
How to apply
If this seems like you, please email PDFs of your résumé, three references, and a cover letter describing why you think you’d be great at this job to firstname.lastname@example.org with the subject “Operations Manager.”
We will review applications as we receive them, so if you’re interested, we encourage you to apply as soon as possible.
The ACLU of Alaska is an equal opportunity employer and values a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, and record of arrest or conviction.